Copy/Print/Scan Solutions
No matter what the nature of your business, it is important to communicate effectively and convey a professional image through print media. For many companies, print infrastructure comes as an afterthought to their network and server deployment. Ensuring that your print infrastructure is reliable and can cope with the volume of print jobs is important to ensure that there is no lost productivity with employees waiting for documents to print or for an engineer to replace yet another part in an unreliable printer. Whether you go for numerous workgroup printers or a centralised print solution, our consultants can recommend the best printing hardware to suit your business.
Lowering your Print Costs
It is more important now than ever to keep print costs to a minimum. It is estimated that approximately 3% of your company’s revenue is spent on printing. A recent study found that up to 30% savings could be made by deploying smart printing policies and solutions. Matching the right print hardware to your business and establishing a print policy are important steps to keeping costs down. A toner recycling programme can also help lower costs while benefitting the environment. Various printer vendors now offer a toner collection and recycling programme.
Lowering Print Costs
- Invest in modern energy efficient laser printers.
- Use toner economy settings.
- Enable duplex printing.
- Use desktop fax functionality.
- Implement a company wide print policy and control access to colour printing.
- Adopt a toner recycling programme.
Document Management, Scan and Fax Functionality
Document management and document storage is an increasingly important topic. Regulations require businesses to retain company and client records for a minimum of six years. Document management and storage with scan to functionality can help you comply with regulations by archiving documents in a digital format. Scan to email is a valuable tool that allows you to quickly scan documents directly to email or to a shared network folder. It is no longer necessary to print your incoming faxes. Instead with smart fax routing, a single fax server can route multiple fax numbers to various destinations or email. Allowing your employees to fax directly from their desktops without having to physically print off documents can also cut down on print costs and paper wastage.
Document Security
Document security is an important issue for a growing number of businesses. Many employees send sensitive information to printers over the network for collection at a later time. With printer and mailbox security, it is possible for your users to send confidential documents to a secure mailbox on the printer and only print it off when they are physically at the machine. It is also possible to use data encryption for additional security when sending confidential documents to print.
